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July 16, 2018, 09:07:35 PM

+  Highlands Community Association
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 1 
 on: July 10, 2018, 10:54:26 AM 
Started by MWestfall - Last post by MWestfall
6:30pm at The Reserve in the Castleberry Room.

 2 
 on: July 08, 2018, 02:49:48 PM 
Started by BDavis - Last post by BDavis
The Highlands Community Association
Board of Directors Meeting, May 23, 2018
Castleberry Room at the Reserve

Meeting Call to Order: 
Mr. Matt Cullather, President, called the meeting to order at 6:30 PM.  Quorum was established with Directors Mr. Matt Cullather, Mr. Shawn Gitlin, Mr. Bill Donegon and Mr. Brian Davis present.  Ms. Yeager, ACS West was also present.

Approval of the Minutes:
The minutes of the March 14, 2018 meeting were read.  Mr. Gitlin made a motion to approve the minutes, which was seconded by Mr. Donegon.  Minutes were approved by unanimous vote.
Reports:
The President presented an update on the status of the pool and potential purchase.  The Board’s position is that the Developer is obligated to convey the pool and surrounding property to the Association free and clear.  The Developer does not agree and has indicated that he may initiate legal action.  The Board has notified the Association’s Director and Officer insurance policy provider of the potential for legal action.
The Treasurer reported that the operating account stands at $206,479.00 and that the reserve account stands at $217,412.00.  There are currently 100 overdue annual assessment accounts and efforts are underway to collect the outstanding amounts.
Member Voice:
Approximately 20 members of the community were present for the meeting.
Chesterfield County is considering a number of potential changes to the traffic pattern at the intersection of Beach and Nash Roads, which will impact the traffic access to the neighborhood.  The County has posted the traffic alternatives on its website and all members of the community are invited to review the alternatives.  The County plans to hold additional public meetings concerning this work as time goes by.  All members of the community should visit the website regularly and attend as many of the information meetings as possible to represent the community’s position on the potential changes.
Old Business:
1.    Repairs to the boat ramp.  Discussion of possible repairs to the boat ramp were tabled until the Board can obtain more estimates on the cost of the needed repairs.
New Business:
1.   ARC Membership:  Mr. Donegan made the motion, seconded by Mr. Gitlin, that the following member be approved as a member of the ARC for the term indicated and that all previous actions of the ARC be affirmed:
Mr. Rich Seyler, three year term, effective February 27, 2017.

2.   Recommended changes to the ARC Guidelines:  Mr. Cullather made the motion, seconded by Mr. Davis, that the following changes be made to the ARC Guidelines.
Sec A1.  Accessory Buildings (Sheds):  The following language is inserted:
“Consistent with Chesterfield County building codes an accessory building (shed) is defined as a detached structure of no more than 400 square feet.”
Sec A14. Garages:  The following language is inserted:
Consistent with Chesterfield County building codes a garage is defined as a detached structure of greater than 400 square feet.”
Sec A14.3:  The current language is replaced with:
“A14.3 The roof pitch shall be no less that that of the main roof portion of the house.  The shingles must match the color and type of the house.”
3.   The issue of beavers in the lake area was tabled.
4.   Any identified acts of vandalism in the neighborhood should be reported to the Chesterfield County police department.
5.   Ms. Yeager was asked to have the playground equipment provider inspect the equipment to ascertain if any damage was done due to recent vandalism in the area.
6.   Mr. Nick Fesal of NZ Publications made a presentation concerning the new Highland Neighborhood e-magazine the company is preparing.
Executive Session:  Mr. Cullather made the motion to move to Executive Session, seconded by Mr. Davis, at 7:08 PM to discuss issues of property ownership in the lake area.  Mr. Cullather made the motion to return to Open Session, seconded by Mr. Davis, to return to Open Session at 7:30 PM.
All directors present at the closing of open session were present at the resumption of open session.
Mr. Giltin made the motion, seconded by Mr. Donegan, that Ms. Yeager be directed to continue to research the ownership of property in question adjacent to the lake.  Motion was approved by unanimous vote. 
Adjournment:  Mr. Cullather made to the motion to adjourn the meeting at 7:30 PM.  Motion seconded by Mr. Davis and agreed to by unanimous vote.
The next meeting is scheduled for July 18, 2018,
Respectfully submitted:
Brian K. Davis, Secretary, Highlands Community Association Board of Directors

 3 
 on: June 13, 2018, 03:51:32 PM 
Started by KelvinJackson - Last post by KelvinJackson
I’ve noticed many marketing companies coming to our door trying to sell something. Is this community still “no solicitation?” If not, are the solicitors gaining permission to sell their products in this way?


 4 
 on: June 09, 2018, 10:18:44 AM 
Started by ahoover - Last post by ahoover
Pavilion reserved – Lorton fam

 5 
 on: June 04, 2018, 09:42:34 PM 
Started by ahoover - Last post by ahoover
Pavilion Reserved-Barber
No grill

 6 
 on: June 04, 2018, 07:06:48 PM 
Started by ahoover - Last post by ahoover
Pavilion Reserved-Logan  (Court of Honor)
5-9 pm
Renting gas grill

 7 
 on: May 24, 2018, 04:14:07 PM 
Started by ahoover - Last post by ahoover
Pavilion Reserved-Drake

Grill Needed

 8 
 on: May 24, 2018, 04:08:59 PM 
Started by ahoover - Last post by ahoover
The Highlands Pool Opens 11am-8pm

 9 
 on: May 22, 2018, 10:05:42 AM 
Started by BDavis - Last post by BDavis
The Highlands Community Association
Board of Directors Meeting, March 14, 2018
Castleberry Room at the Reserve

Meeting Call to Order:  
Mr. Matt Cullather, President, called the meeting to order at 6:32 PM.  Quorum was established with Directors Mr. Matt Cullather, Mr. Shawn Gitlin, Mr. Bill Donegon and Mr. Brian Davis present.  Ms. Yeager, ACS West and Mr. Andrew Elmore, Attorney were also present.
Approval of the Minutes:
The minutes of the January 10, 2018 meeting were read.  Mr. Cullather made a motion to approve the minutes, which was seconded by Mr. Donegon.  Minutes were approved by unanimous vote.
The minutes of the January 19, 2018 meeting were read.  Mr. Cullather made a motion to approve the minutes, which was seconded by Mr. Gitlin.  Minutes were approved by unanimous vote.
Reports:
The President presented an update on the appraisal which was done earlier to provide information on the pool and related properties.  Mr. Cullather made a motion that the Board ratify the decision the obtain the appraisal and the cost associated with it, which was seconded by Mr. Davis.  The Board voted unanimously to ratify the obtaining of the appraisal and the costs associated by unanimous vote.
The President also provided an update on the Home Owner’s Association fees for surrounding communities as an illustration as to the value of the benefits accruing to the members of the Highlands community.  A copy is attached.
The Treasurer reported that the operating account stands at $133,755, with $213,150 in the reserve account.
Member Voice:
Approximately 60 members of the community were present at the meeting.
The status of the community pool and surrounding property.  Mr. Cullather gave an overview of the status of the pool and the adjacent property and the status of the purchase/non-purchase of the pool by the HOA.  Several members of the community questioned who would make the ultimate decision on the purchase of the pool.  Mr. Cullather assured the members present that the Board would not make any decision concerning the purchase of the pool without consulting with the entire membership of the community.  Several members asked as to the timeline concerning the purchase of the pool.  Mr. Cullather indicated that the Board did not have a timeline as the Board was still investigating all its options. The members presented a petition to the Board requesting that the Board conduct a referendum with the community prior to any decision concerning the pool.  The Board accepted the petition and will take the issue under consideration as it moves toward a decision.  
Group Home:  A member reported that there appears to be a group home operating in the community and wondered if the HOA had the right to approve group homes in the community or were there any remedies to preclude group homes.  The Board indicated the need to discuss the issue with their attorney before responding to the inquiry.
Old Business:
1.    2018 Budget:  The proposed 2018 budget was presented and discussed.  Mr. Cullather moved that the 2018 Budget be accepted as proposed, the motion being seconded by Mr. Gitlin.  The 2018 Budget was approved by unanimous vote.
2.   The ARC brought forward the issue of prefabricated outdoor storage buildings being erected on certain properties not in accordance with the ARC guidelines.  The Board requested that the ARC notify the owners to correct the violations.
Executive Session:   Mr. Donegon made the motion to move into executive session at 7:35 PM for the purpose of receiving legal counsel, discuss possible ARC violations, consider the status of a group home in the community and discuss an owner complaint.
Open Session: Mr. Davis made the motion to return to open session at 9:05 PM, seconded by Mr. Cullather, and approved unanimously.  All members present at the beginning of the meeting were present at the return to open session.  Approximately 15 members of the community were present upon the return to open session.
1.    In response to a rejected ARC application, Mr. Cullather made the motion that the application be returned to the home owner and the home owner be instructed to provide a plat of the property prior to the application being reconsidered.  The motion was seconded by Mr. Davis and approved by all members of the Board.
2.   In response to a request for a waiver for an alleged violation of the ARC guidelines, Mr. Cullather made the motion that the waiver not be approved and the home owner instruction to comply with the ARC guidelines.  The motion was seconded by Mr. Davis and approved by all members of the Board.
3.   In response to a request by the for an easement, Mr. Cullather made the motion the request be tabled until the Developer can provide more information on the easement and the impact on the community.  The motion was seconded by Mr. Gitlin and approved by all the members of the Board.
4.   In response to the issue of the operation of a group home in the community, the Association’s Attorney present information on the Fair Housing Act and indicated that the Act precludes the Board taking any action on this issue.
5.   In response to the issue of the purchase of the pool, the Association’s attorney present information that the Board had made a demand to the Developer to convey the property to the HOA at no cost based on the interpretation of the Developer’s comments on the real estate documents and records seeming to indicate that the pool would convey at no cost.  In response the Developer declined to convey the property at no cost and threatened a lawsuit.  Mr. Davis made the motion that inconsideration of the threat from the Developer to initiate litigation on the issue of mandatory conveyance of the pool to the Association the Board has resolved that it is in the best interest of the Association to invite such litigation.  The motion was seconded by Mr. Gitlin and approved by all members of the Board.  The Attorney was asked to convey the Association’s response to the Developer.
6.   In response to the owner complaint that the Board has conducted an incorrectly noticed and prepared meeting in late 2017 concerning the purchase of the pool, Mr. Gitlin made the following motion that the Board apparently erred in conducting the pool committee meeting in the manner in which it was conducted and resolves to conduct any future meeting in accordance with the appropriate rules and regulations.  The motion was seconded by Mr. Davis and approved by all the members of the Board.  In response to the matter of mandatory training for all new and continuing Board members the Board took no position.
Adjournment:  Mr. Cullather made the motion to adjourn the meeting at 9:16 PM.  The motion was seconded by Mr. Davis, and approved by all members of the Board.  The next meeting is scheduled for May 23, 2018.
Respectfully submitted:
Brian K. Davis, Secretary, Highlands Community Association Board of Directors

 10 
 on: May 14, 2018, 07:34:35 PM 
Started by ahoover - Last post by ahoover
Pavilion Reserved-Martin

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