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BOD Meeting Minutes / Draft BOD Meeting Minutes for August 22, 2018
« Last post by BDavis on November 13, 2018, 08:36:20 PM »
The Highlands Community Association
Board of Directors Meeting, August 22, 2018
Castleberry Room at The Reserve

1.   Meeting Call to Order:  The meeting was called to order at 4:00 PM.  Quorum was established with Directors Mr. Matt Cullather, Mr. Shawn Gitlin, Mr. Bill Donegan and Mr. Brian Davis present.  Ms. Yeager, ACS West, was also present.

2.   Approval of the Minutes:  The minutes of the July 25, 2018 meeting were read.  Mr. Donegan made a motion to approve the minutes, seconded by Mr. Gitlin.  Minutes were approved by unanimous vote.
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3.   Reports: 

President:  Mr. Cullather reported on the results of the Board of Supervisors meeting, at which the Board of Supervisors denied the request of Shoosmith to use the old quarry as additional space for waste disposal.

Treasurer:  Mr. Gitlin reported that the Operating Account is $135,820 and the Reserve Account is $211,412.

4.   Member Voice:
Sixteen members of the Community were in attendance.
The pool is being operated by SwimRVA and it is noted that they have done a good job of operating the pool this season.
A question was raised concerning money spent in the past to refurbish the tennis courts, which do not belong to the HOA.  Mr. Emerson, the Developer, has committed to repaying the Association when the pool and adjacent property are convey to new owners.
5.   Old Business:

The Board was requested Ms. Yeager to try and get estimates on adding additional lighting for the playground area and for expanding the basketball court from half-court to full-court. 

There was discussion about naming a bench or similar item in honor of a deceased Chesterfield County Police Officer.  The matter will be discussed in Executive Session.

The ARC requested several changes to the current regulations.  Mr. Cullather made the motion to approve the changes, seconded by Mr. Davis.  Motion passed by unanimous vote.  Updated regulations are attached as an Exhibit.
The Annual Meeting for 2018 is currently scheduled for October 22, 2018 at The Reserve.

6.   Executive Session:  Mr. Cullather made the motion to move to Executive Session at 4:40 PM, seconded by Mr. Gitlin.  The Board moved to Executive Session.  Mr. Cullather made the motion to return to General Session at 5:15PM, seconded by Mr. Davis.  The Board returned to General Session at 5:15 PM.

7.   Open Session:

Mr. Cullather made a motion that due an increase in budget items and the addition of Lake Margaret common areas that the Annual Assessment be increased from $320 to $350 annually, Mr. Davis seconded the motion.  The motion was approved by unanimous vote.

Mr. Cullather made a motion to approve the expenditure of $5500 to add additional lighting to the playground area, Mr. Gitlin seconded the motion.  The motion was approved by unanimous vote.

The Board announced the decision to discontinue the Community Directory due to cost and lack of volunteers.

The Board announced the they would not move forward with the suggestion of a memorial bench.

The Volunteer of the Year will be announced at the Annual Meeting.

8.   Adjournment:  Mr. Cullather made the motion to adjourn the meeting, seconded by Mr. Davis.  The meeting was adjourned at 5:20 PM.  The next scheduled meeting in the Annual Meeting on October 22, 2018.
Respectfully submitted:

Brian K. Davis, Secretary
Highlands Community Association







A34. Solar Collection Devices
Detailed drawings, land surveyor plot plan, and county permits must accompany the application for ARC approval.  A copy of any county permit(s) can be forwarded after the approval of the project but should be available prior to commencing construction.  The requirements of this section exist for all types of solar collection devices independent of their specific application.  Pursuant to state law Senate Bill 222 passed during the 2014 Virginia General Assembly, solar collection devices are allowed with the following conditions:
   
     A34.1  Physical size/capacity: Solar collection devices shall be limited in size to not exceed current net metering code limitations.  Generally devices of 12 kw or less are acceptable
     A34.2  Placement: Any solar collection device shall not be located on the front elevation of the house unless there is no other option to yield sufficient exposure to radiant energy or the solar collection device is an integral            part of the house roof intended to provide weatherproofing to the structure below.
     A34.3  Design of the solar collection system must be in compliance with local building codes.
     A34.4  All connecting hardware (wires, piping, etc.) shall be concealed as much as possible.  Exposed hardware will be consistent with the home/trim color.
     A34.5  Storage devices connected to the solar collection device(s) shall not be visible from the front elevation of the house and shall be visually screened from side streets and neighboring properties.
     A34.6  Mounting: When affixed to a building wall or roof the solar collection device shall be flush mounted generally parallel to the mounting surface (difference not to exceed 10 degrees).





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Events / Board of Directors Meeting
« Last post by MWestfall on October 23, 2018, 05:55:03 PM »
Board of Directors meeting at the Reserve, 6PM
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BOD Meeting Minutes / Draft 2017 Annual Meeting Minutes October 16 2017
« Last post by BDavis on October 17, 2018, 10:20:06 AM »
The Highlands Community Association
Annual Meeting, October 16, 2017
The Reserve Restaurant
1.   Call to Order:   Mr. Cullather called the meeting to order at 7:00 PM.  All current directors were present for the meeting along with Ms. Yeager representing ACS West, the HOA management company.
2.   Quorum:  A quorum and Proof of Notice of the meeting were certified.
3.   Approval of the Minutes:  The minutes of the 2016 Annual Meeting were reviewed.  Mr. Clause moved that the minutes be approved, seconded by Mr. Davis.  The minutes were approved by unanimous vote.
4.   Reports:
a.   Developer:  The Developer announced that the restaurant has been leased by The Reserve at the Highlands and will be open to the public.  The golf course has been opened for public play.  Future development will include new construction in Glen Kilchurn Section 2 with approximately 48 lots and Sundial Farms will add 93 lots in two sections.
b.   President:  The HOA has replaced entrance signs in several neighborhoods.  The irrigation system for the common areas has been upgraded with new zones and new controllers.  New entrance lighting has been added at the entrances.  There have been several revisions to the ARC regulations, which have been added to the website.  During the year the were 32 letters sent reminding residents of ARC violations and the Board is working resolve 45 violations open from previous years.  Shoosmith has announced that the landfill will no longer accept out-of-state trash.
c.   Treasurer:  The Operating Accounts stands at $138,000 and the Reserved Account stands at $174,000.  As of September 30, 2017 the budget is under-spent by $400.
d.   Landscape Committee:  Mr. Gray reported that 1800 saplings have been planted along the entrance ways to the Community and seem to be doing well.
5.   Elections:  Mr. Claus reviewed the election procedures for the membership.  There are two board openings this year.  One community member was listed on the ballot, and another community member volunteered from the floor.  Ballots were marked and Mr. Claus and the vote tabulators departed to count the ballots.  Mr. Gitlin and Mr. Donegan were elected to the Board for the terms prescribed.
6.   Volunteer of the Year:  The Volunteer of the Year Award was presented to Mr. Kevin Hughes for his service to the Community.  His wife accepted the award on behalf of the family.
7.   Pool Update:  Mr. Cullather indicated that although the Community has right of first refusal on the sale and purchase of the pool no decision would be reached during this meeting.  The Board is still in negotiation with the Developer on how to proceed.
8.    Adjournment:  Mr. Cullather adjourned the meeting at 7:50 PM



Respectfully submitted:

Brian K. Davis
Secretary, Highland Community Association


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Events / Pavilion Reserve-Dudley/Gleason
« Last post by ahoover on September 27, 2018, 07:42:32 PM »
Pavilion Reserve-Dudley/Gleason
Charcoal Grills only
11am-2pm
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Events / Pavilion Reserved 4-7pm
« Last post by ahoover on September 25, 2018, 11:27:46 AM »
No grill needed
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Events / Annual Membership Meeting
« Last post by MWestfall on September 13, 2018, 02:33:37 PM »
6:30pm at the Reserve
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General Discussion / Re: Solicitation
« Last post by BLee on August 13, 2018, 10:52:04 AM »
I always asked them if they saw the sign coming in the neighborhood. No Solicitation.

Always seems to back them off and they leave.
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General Discussion / Black and white cat seen on Lyndenwood 8-12-18
« Last post by BLee on August 13, 2018, 10:49:47 AM »
 ;D

looks like another cat "escaped" a house and was seen on my deck and back yard near the corner of Lyndenwood and Macandrew Ln on the night of 8-12.

Healthy looking and hungry.  Still has some good weight on it, so it hasn't been out long. I didn't see a collar. But, it appears to like to talk.

Last seen in the woods headed behind the houses on Lyndenwood headed downhill on Lyndenwood towards Noltland CT and possibly Macandrew CT.

Please respond with cat's name and owner contact. Being a cat person, I'll be on the look out for the good sized kitty.

Buddy 
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Events / Board of Directors Meeting
« Last post by MWestfall on July 26, 2018, 11:41:55 AM »
4pm at the Reserve
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Events / Board of Directors Meeting
« Last post by MWestfall on July 10, 2018, 10:54:26 AM »
7:30pm at The Reserve in the Castleberry Room.
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