ARC Regulations and Application Process

Architectural Review Committee (ARC)

  • ARC Application ← Owners will need to go to our new “Neighborhood Portal” (powered by Vantaca) to submit the request. Your owner portal for the association can be accessed at home.acswest.org to begin the Architectural Review request.
    • To submit a request for a modification to your lot or home, you will need to submit this following the ARC process using the VANTACA portal. First review the ARC Guidelines for the Highlands which are located in VANTACA under DOCUMENTS. To submit the ARC you would need to access VANTACA then DOCUMENTS/FORMS/ARCS.
    • You should read the ARC section guidelines to find the details and submission information. Once you have all of your documents/pictures ready for submission, go to your VANTACA account and submit the request following the REQUEST/ARC request. Before clicking “Submit” ensure you have completed the Application Form and attached it to your request, along with all other required documents.
    • Choose the correct “AREA OF WORK” as numbered A.1, A.2 etc…then fill out the rest of the form, add pictures and files. Be sure to leave a message the ARC members can use to better understand the project. You will need to fill out one for each modification. Any missing items will delay the process of the application.
    • All notifications will be through VANTACA so ensure you have a good phone number and email on your file in VANTACA.
  • ARC Regulations (Rev. 2026-Jan) ← Clink link for the Regulations complete with Appendices
    • Appendix A – Guidelines
    • Appendix B – (Removed – We now use an online ARC application process (above).
    • Appendix C – Mailbox Specifications
                A separate (plain language) Mailbox Guideline.
    • Appendix D – Footer and Foundation Illustration
    • Appendix E – Summary of Changes
    • Past ARC Regulations (May 2022 version)

What to expect when you submit an online project approval request to ARC:

The ARC meets quarterly (meeting dates are on the Highlands calendar).  The ARC process is typically completed within a month (if everything is in order and complete).  It is recommended that you submit a project early if timing is an issue, even if all the information is not available at the time of submission.  Additional information can be submitted prior to the site visit (if required)

Upon receipt of your project application, your project will be assigned to an ARC member.  After your project is assigned and before the next regularly scheduled ARC meeting you will be contacted to set up a site visit, if required.  One or two ARC members will meet with you during the site visit.  If the application is complete and all necessary information is obtained, your project will be submitted for a vote at the ARC meeting.  

Following completion of the project, it is the homeowner’s responsibility to contact ARC to arrange for final ARC review.  If you do not notify ARC that the project is completed, an ARC member will reach out to you approximately six months after the approval for a final ARC review. 

————————————————————–

ARC Sub-Committee Members:

ARC ChairCheryl ErbachARC@HighlandsCA.com
ARC Vice ChairJim HaleARC@HighlandsCA.com
TreasurerConnie WilliamsARC@HighlandsCA.com
MembersHans PfitzerDarriel Prestegard

————————————————————–

Helpful Links to Chesterfield County Regulations and Information

(Please note, your project must comply with both ARC Guidelines and County Regulations)

————————————————————–

Previous ARC Regulations (OLD!!!)

ARC Regulations Previous Version Dated July 2021 (For Reference Only)

➜